Court Assistant

Purpose:

Provides administrative support to the Court Services staff. Act as a backup for the Court Clerk, Traffic/Accounting Clerk, and Receptionist, as needed, to ensure the continuation of services. Provide support during times of increased workload, ensuring all responsibilities are managed effectively.

Roles & Responsibilities:

To provide administrative support to staff of the Court Services.

• Provide administrative support, ensuring the staff is relieved of routine work.
• Manage phone calls, emails, and inquiries related to court matters, providing appropriate information and assistance.
• Maintain accurate and up-to-date case information in the court’s case management system.
• Assist with the entry of traffic tickets.
• Assist the Court Clerk at court sessions, when required.
• Prepare reports as needed.

To provide back-up support to the responsibilities of the Court Clerk, Traffic/Accounting Clerk, and Receptionist:

Court Clerk:

• Assist in the coordination, administration, and procedural support for Kahnawake’s judicial/adjudicative processes.
• Prepare files, orders, schedules, and follow-ups on all court and other judicial forums.
• Administer the subpoena process.
• Prepare not guilty pleas for traffic trials.
• Perform clerical duties at the pre-hearing, hearing, and post-hearing stages of a case.
• Provide public information and administrative/procedural support for functions administered by the Court or other judicial forums.
• Respond to inquiries about criminal and traffic court sessions and the court system.
• Maintain and administer warrants for all criminal cases.
• Ensure all warrants ready for expiration are reissued within the designated time limit.
• Assist probation officers with the community service program.
• Administer the compensatory works program.
• Ensure the courtroom is organized and prepared for hearings, trials, and other proceedings.
• Participate in presentations of the Kahnawake Justice System.

Traffic/Accounting Clerk:

• Conduct data entry for statement of offence forms.
• Enter and archives tickets within the court case management system.
• Address inquiries related to traffic tickets.
• Manage and administer warrants for all traffic violations.
• Assist in verifying and entering Bailiff fees and payments.
• Compile statistical reports.
• Perform data entry for all financial transactions.
• Process supplementary court-ordered costs.
• Maintain the official receipt filing system and ensure file status accuracy.
• Generate financial reports.
• Reconcile accounts receivable, payments, and write-offs with the Accounting Department.
• Verify and enter Bailiff fees and payments.

Receptionist:

• Answer and direct telephone calls.
• Receive, record, and process tickets and fines.
• Screen and direct visitors to appropriate personnel.
• Maintain an organized filing system for documentation and ensure timely updates to records.
• Coordinate office equipment and conference room usage.

Education & Experience:

• DEP in Office Administrative Assistance, Accounting, or related field with two (2) years relevant experience. OR
• High School Diploma, plus three (3) years relevant experience in an accounting/legal environment.

Must not have been found or pleaded guilty to a criminal offence.

Knowledge, Skills, & Abilities:

• Strong administrative, secretarial, and organizational skills.
• Strong oral and written communication skills.
• Strong interpersonal skills.
• General understanding of Kahnawà:ke Justice System
• Detailed knowledge of court proceedings involving traffic and criminal procedures.
• Ability to deal with pressure.
• Strong computer skills, including knowledge of Microsoft Office Suite, Case Management software, accounting procedures, and the ability to learn various computer programs.
• Ability to be cross-trained in other positions and to develop new skill sets to assume responsibilities.
• Attention to detail and accuracy in managing court documents and data.
• Ability to handle sensitive information appropriately.
• Demonstrates professionalism, discretion, and courtesy when interacting with internal and external clients, fostering positive and respectful working relationships.
• Maintains confidentiality.
• Adhere to MCK Employment Policies and Kanien’kéha Language initiatives.
• Ability to communicate in the Kanien’kéha and French languages is an asset.
• The willingness to learn the Kanien’kéha language.

Working Environment:

• Five-day work week (8:30am to 4pm) in an office and court environment.
• Occasional overtime may be required to meet the needs of the Court of Kahnawà:ke.
• Moderate stress and productivity pressure associated with tight deadlines.

Requirements:

Please address your application to MCK Human Resources. Forward your complete application via e-mail only to:   Applications@mck.ca

• Ensure complete applications are submitted, including Letter of Intent and Resume. Incomplete applications may not be considered.
• Only candidates selected for an interview will be contacted.
• Preference will be given to Indigenous candidates.
• When adding attachments, please use PDF format. Any other formats may be blocked from our system.

ALL REQUIRED DOCUMENTS MUST BE SUBMITTED BEFORE THE DEADLINE FOR YOUR APPLICATION TO BE CONSIDERED